Brookline Selectboard Meeting May 17, 2023

6:30 1) Call meeting to orde
6:31 2) Any changes to agenda
6:35 3) Members of the public
A. Scheduled members of the Public
1-Somara Szwick
2-Paul Madalinski
3-Daniel Schoener
4-Vanessa Balou
5-Christine Chandler
B. Unscheduled members of the Public on agenda items only - 5 minutes
6:55 4) Review / Approve minutes
A. April 5, 2023 minutes - Regular Meeting
B. May 4, 2023 minutes - Emergency Meeting
7:05 5) Old Business
A. Appointments May through town meeting March 4, 2024
● Two Selectboard seats
● One Recording clerk
● One Town 911 Coordinator
● One SEVCA representative
● One Animal Control Officer
● Two Planning Commission seats
● Two Lister Seats
● One DV Fiber Representative
● Up to five Energy Committee seats
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B. Wheeled Excavator - review / sign extended rental agreement
w/ option to purchase contract if received by meeting date.
C. RFP for Fema Paving/Potholes/Recycling apron extension
Published Brattleboro Reformer on May 10, May 11 & May 13
Mandatory Site visit 8 am on Wednesday May 24th w/ E. Mark Bills
Bids due by 4 PM on Wednesday June 7, 2023
D. Letter of Intent for the Grants in Aid Program for VTrans
E. TA - 60 report - review-approve-sign and submit
7:30 6) New Business
A. Preferred Vendor Contract/Insurance/non-employee
paperwork discussion.
B. BRIC Quarterly Report
C. New Policy regarding removal of debris in ROW/ditches/culvert areas.
D. Summary of RFP development for FEMA work on Holland Hill Road
and Bennett Road
(a)Culverts # 13 & #14 Inlet new concrete headwalls / armor outlets
(b)Crown on Bennett Road to culvert # 11 - add road material
(c ) Culvert # 16 replacement// upgrade to at least 24 “ x 60 feet
Concrete head wall at inlet
East and West side ditches - recreated and stone lined
E. Summary of RFP development for FEMA work on Putney Mountain Road
(a ) Replace Culvert #9 - Upgrade to 36 “ x40 ‘
(b) Removal of 1 to 2 Ash trees
(c)install concrete header at inlet w/ wing wall and large bulk armor
on the outlet end. Embankment stabilization. Culvert # 9 to # 10
continuously.
(d) Culvert #10 concrete header with wing walls, new gravel
F. Summary of RFP development for FEMA work on Putney Mountain Road
(a) Recreate ditches and armor with ditch stone from first hairpin turn
to Culvert # 28
(b) Culvert # 28 upgrade from 15 “ to 18” add stone header
G. Local Emergency Management Plan - Review and vote to accept
H. RFP from 2022 re: Painting the BMH Steeple - update and re bid
7:40 7) Reports and Updates
A. Road Supervisor - E. Mark Bills
B. Highway Grants / Contracts - S. Noga
C. Building Commissioner Report - B. Mello
D. Town Clerk Report - G. Tanza
E. Selectboard Chair Report - D. Maggio
F. Any other reports or updates from the members of the Selectboard
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8:15 8) Communications
A. Email
1 - TTT will no longer be our recycling vendor.
Casella has taken over the clients serviced by TTT
2 - AOT seeking applications for Bicycle and Pedestrian Infrastructure
Improvements. Applications due June 9th. Improvements for ADA
accessibility included. Contact Colin Bratton WRC transportation
planning program coordinator
3 - WRC looking to find meeting date for BRIC Project
B. Regular Mail
1 - Request from the NewBrook Fire Department for a donation from
ARPA funds for a new Fire Truck
8:30 9. Pay Orders
A. Payroll Warrant
B. Accounts Payable Warrant
835 10. Set Agenda for June 7, 2023
A. Open Bids for Paving RFP @ 7:00 pm
B. Wheeled Excavator Update
C. Results of BMH building assessment on May 24th
D. Results from the BMH Survey
E. July 22,2023 Town Celebration
F. FEMA Bids to complete D-4621 repairs
8:45 11. Adjourn the meeting