Brookline Selectboard Meeting April 5, 2023

Agenda for April 5, 2023
6:30 1. Call meeting to order
6:31 2. Any changes to the agenda
6:35 3. Members of the public
A. Scheduled members of the public - 10 minutes (none)
B. Unscheduled members of the public on Agenda items only - 5 minutes
6:45 4. Review / Approve minutes
A. Minutes from the reorganization meeting held on March 18, 2023
6:55 5. New Business
A. Open Bids for Consulting Services for Hazard Mitigation plan
Review / Discuss / Award Project (BRIC Grant)
B. Review / Revise Purchase Policy
1 - missing electronic submission option
2 - Discuss/vote on increasing purchasing limits
currently at $1,000 and $7,500
C. Sole Source Vendor List for 2023 - 2024
Review and vote
D. Storm SAGE damage report for FEMA
Estimated between $14,000 and $15,000 in costs
Discuss using Budget Stabilization Fund for clean up.
E. State Hazard Mitigation Plan Update Discussion-flier emailed 3/20/23
6 questions emailed to SB on April 1, 2023
F. Discuss establishing an Energy Committee in Brookline and participate in
the Municipal Energy Resiliency Grant Programs.
(a) Community Capacity Mini Grant $4,000 towards outreach,
education, planning
(b) Application for Energy assessments / Audits for town owned buildings
which would make recommendations on weatherization, EV, Battery
storage, costs, blower tests and qualify for loans from both the State and
Federal Government.
c) Implementation funding up to $500,000 on town owned buildings
8:00 6. Old Business
A. Reorganization Appointment Vacancy List
1 - Appoint David Jones Assist. Treasurer
2 - Appoint DVFiber Representative - Don Demaine as Alternate
3 - Appoint Bruce Mello as Windham Regional Commissioner Alt. Rep
3 - List of appointed committee positions vacant
B. ARPA Appropriations :
Local Funding: $ 55,484.51
County Funding: $102,953.61
Total: $158,438.12
1 - BMH Foundation - up to $15,000.00 (matched) value $30,000.00
2 - SLP heat pumps - up to $29,950.00 (includes $4,500 rebate)
3 - DVFiber CUD appropriation - $5,000.00 (matched ) value $10,000.00
4 - Highway Supervisor salary under budgeted by $3,361.00 in 2022
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$105,127.12 Currently not obligated in 2022-23 FY
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** = next fiscal year appropriations in the works
Report needs to be sent in by April 30, 2023
** 5 - Salary increase for Town Clerk & Town Treasurer for 2023 - 2024 FY
Town Clerk - $21.75 hourly to $23.00 hourly
Treasurer - $20.00 hourly to $23.00 hourly
ARPA funds to be appropriated at the end of FY June 30, 2024
** 6 - Purchase of new computer equipment in FY 2023 - 24
To replace CPUs used by Town Clerk/Listers/Treasurers as needed
8:15 7. Reports and Updates
A. Highway Supervisor - E. Mark Bills
1 - Sage Storm Clean up
2 - Tree Warden - Public Notice for ROW tree removal
3 - Consider developing Policy for removal of wood in ROW and Ditches
4 - Equipment
B. Highway Grants - Stan Noga
1 - TA 60
2 -
C. Building Commissioner - Bruce Mello
1 - Contract for BMH Foundation work awarded to Kerry Bourne
2 - Generators - MERG discussion
3 - SLP building update
D. Town Clerk Report
1 - Dog Report
E. Selectboard Chair Report
1 - Local Emergency Management Plan (due May 1)
2 - BrooklineVT.com domain with 35 email addresses
3 - Clean up from Storm Sage March 14 - 15 2023 ideas
Damage on Ellen Ware Road and Putney Mount. Road is still unknown
4 - FEMA Update
F. Any other reports or discussions by Selectboard Members
1 - BMH Reorganization meeting held on March
2 - Round School House Committee Reorganization Meeting - TBD
3 - Riverside Cemetery Commission Reorganization Meeting -
4/1/23 postponed till 4/7/23 6:30 pm
4 - Planning Commission Reorganization Meeting - TBD
5 -
8:45 11. Communications
A. Regular Mail
BMH Grant for Assessment of the building $500.00 received
B. Email
8:50 12. Pay Warrants
A. Payroll Warrant
B. Accounts Payable Warrant
8:55 13. Set agenda for the next meeting April 19, 2023
A. Local Emergency Operations Plan Adoption
B. ARPA Annual Report to be submitted
C. Vacancies
9:00 14. Adjourn