Brookline Select Board September 6, 2023

6:30 1. Call the meeting to order
6:31 2. Any changes to the agenda
6:35 3. Members of the public
A. Scheduled members - 10 minutes on requested topic
B. Unscheduled members - 5 minutes on agenda items only
6:45 4. Review and approve minutes
A. Regular meeting minutes - August 16, 2023
B. Special FEMA Recovery & Scope minutes - August 29, 2023
6:50 5. Pay orders
A. Accounts payable Warrant
B. Payroll Warrant
7:00 6. Reports and Updates
A. Highway Supervisor - E. Mark Bills
I. completed projects
Ii. planned projects
Iii. TBD
B. 911 coordinator - P. Madalinski
I. Newly assigned addresses
C. Highway Grants & Contracts - S. Noga
I. Grants in Aid project
Ii. BMH Foundation Contract - signed
Add vapor barrier not to exceed $300
Amended cost - increase of $3000
$10,000.00 deposit requested
Iii. MTAP program - Discussion/vote
Iv. Other contracts
D. Building Commissioner - B. Mello
I. Daycare
Ii. Brookline Meeting House
E. Energy Committee - B. Mello
I. MERP update
Ii. Accepting the resignation of Chair as of Sept 6, 2023
Iii. Appointment of new chair- Vote
Iv. Next meeting
F. Planning Commission - S. Zwick
I. Meeting dates
Ii. TBD
G. Selectboard Chair Report - D. Maggio
I. FEMA Disaster 4621 from 2021 & FEMA Disaster 4720
from 2023 Summary
Iii. Hazard Mitigation w/ WRC 1 PM Sept 7th at TH
Iii. Green Up - Clean Up Day - Sept 9, 2023
Iv. Banking Concerns-Discussion
V. Security Discussion
Vi. Round schoolhouse plaque is up and garden is ready
for planting.
H. Any other topic / discussion from selectboard members
that does not require a vote.
8:00 7. New Business
A. Appointments to the Planning Commission
Position 1 - __________________________
Motion - Seconded - Discussion - Vote or Table
Position 2 - ___________________________
Motion - Seconded - Discussion - Vote or Table
B. Appointment to the energy Committee
Position 1 - ____________________________
Motion, seconded, discussion, vote - table
Position 2 - ____________________________
Motion, seconded, discussion, vote - table
C. Appointment to the Hazard Mitigation Committee
Position 1 - ____________________________
Motion, seconded, discussion, vote - table
Position 2 - _____________________________
Motion, seconded, discussion, vote - table
D. Painting RFP for Brookline Meeting House
Review RFP - B. Mello
Motion, seconded, discussion, vote - table
E. Resident request to study the safety of walkers and bikers
on Grassy Brook Road - specifically at the bends along the
river between Harris Hill / Dutton Farm driveway and the Red
House on the West River.
F. Discuss the use of the budget stabilization fund vs capital
improvement fund for expenses for building
repairs/maintenance.
G. Review and approve RFP for Winter Plowing & Sanding
1 year and 2 year option.
Motion, seconded, discussion, vote - table
H. Review and approve RFP for Winter Sand
1 year and 2 year option
Motion, seconded, discussion, vote - table
8:30 8) Unfinished Business
A. Follow up on Consideration of purchasing a town Truck
I. Discussion of options on what and how to purchase
Ii. Possible vote
Motion, seconded, discussion, vote - table
Iii TBD
B. Follow up on Consideration of a loan in anticipation of taxes
Ii. possible vote
8:40 9) Communications
A. Email
Tom Clynes - offering help
Dan Towler - Knotweed
Alyssa Schmidt - knotweed
MTAP - Yes or No reply requested
Jay Wilson - re: DMI paving & LOGIX solar signs
B. Regular Mail
8:45 10) Set agenda for the next meeting - September 20, 2023
A. Inner Fire Annual Review
B. Winter Plow Bid RFP awarded
C. Winter Sand Bid RFP awarded
D. TBD
8:55 11) Adjourn the meeting