Brookline Selectboard Meeting June 21, 2023

6:30 1. Call meeting to order
6:31 2. Any changes to agenda
6:35 3. Members of the public
A. Scheduled - 10 minutes on requested topic
1-Henry Carr of Carr Tree & Timber
A discussion about Knotweed
2-Lee Ann Parker - Chair of Brookline Meeting House
A discussion about BMH Foundation Grant Project Progress
& discuss Work Order Change request by vendor.
B. Unscheduled - 5 minutes on agenda items only
7:00 4. Review / Approve Draft Minutes
A. Regular selectboard minutes June 5, 2023
B. Regular selectboard minutes April 5, 2023
7:05 5. Pay Orders
A. Payroll Warrant
B. Accounts Payable Warrant
C. End of year 2022-23 Q & A if any
7:15 6. New Business
A. New Policy - Right of Way Post Storm Clean Up - Mitigation Plan
(email attachment)
Motion / Discussion / Vote
B. New Policy - Fundraising Guidelines
Motion / discussion / vote
C. New Policy Discussion - Developing a Municipal Government Email Policy
Open Meeting Law Review for all elected and appointed members.
VLCT Open Meeting Law FAQ - review and post on Website (emailed)
Web development and email assignment help offered by Marjorie Ray
Discuss options for Upgrading Email providers, website support
D. File Clerk Job description
Discuss a two phase approach to document organization
(organization then digitizing /archive records.
Motion / discussion / vote
E. Mowing / brush hog attachment
Purchasing a used mowing attachment for not more than $13,000 of ARPA funds
Motion / Discussion / Vote
F. LEMP - Review and Adopt Local Emergency Management Plan
Motion / discussion / vote
G. Request for Proposal - FEMA 4621 Mitigation Culvert work on Putney Mountain
Finalize site visit date and advertising dates for short RFP. Long RFP on
website.
Motion/discussion/vote
H. Comments regarding the Town of Newfane’s Mitigation Plan
Motion / discussion / vote if appropriate
8:00 7. Unfinished Business
A. Paving Project 2023 contract w/ Baizen Brothers
1- FEMA 4621 remove broken pavement and repave 19 x 80 section of
Putney Mountain Road damaged in July 2021
Bid including mobilization $17,000.00
Motion / discussion / vote
2- Recycle Area: cement dumpster pad and 2 asphalt courses
Bid for both pad and courses $28,000
Ok to strike out this project with no effect on other bids
Motion / discussion/ vote
3- Pot hole repairs on Grassy Brook Road
Bid for Large Mill repairs for 1000 SF = $9,000
Bid for Small Mill repairs for 200 SF = $4,200
Large and Small Mill repairs are minimum estimates.
Company would revise the project cost for pothole repairs if we submitted
accurate measurements.
Motion / discussion / vote
B. Appointments
1- Animal Control Officer-Dot Maggio
2-Historic Round School House Committee-Julia Duke
3-TBD
C. BMH Survey - Q & A if any
8:15 8. Reports and Updates
A. Road Supervisor - E. Mark Bills
B.. Building Commissioner Report - B. Mello
C. Energy Committee Report - B. Mello - 15 minutes requested
1-Application of phase 1 grant for $4,000.00
Motion / Discussion / Vote
D. Water source protection plan update - Tabled last meeting
E. Highway Grants / Contracts - S. Noga
GIA - Grant of $12500 for segment work update
BRIC - WRC Brookline Hazard Mitigation Grant meeting date discussion
BMH Foundation work Contract discussion
F. 911 - Update - P. Madalinski - tabled
G. Town Clerk Report - G. Tanza
H. Selectboard Chair Report - D. Maggio
1- Town Party July 22
2- Health officer
3- Committee meetings scheduled
Riverside Cemetery Meeting - June 23 6:30 - town hall
Round Schoolhouse Meeting - June 22 10:00 -town hall
4 - BMH request to purchase a Donor Plaque not to exceed $200
I. Any other topics / discussions from SB members not requiring a vote
9:05 9. Communications
A. Email
1-FEMA 4621 Zoom meeting 10 am Thurs July 6, 2023
2-Request to comment on Newfane’s Local Hazard Mitigation Plan.
Emailed to SB on 6/14/23
3-Marjorie Ray - Web Developer offering help with website and town email needs
B. Regular Mail
9:08 10. Set Agenda for July 5, 2023
1-open sealed bids for Putney Mountain Road Culvert repairs FEMA 4621
2-New Tax Rate
3-Town Wide Appraisal
4-Policy updates
5-TBD
9:10 11. Executive Session if warranted
9:15 12. Adjourn the meeting