Brookline Selectboard Meeting June 7, 2023

6:30 1. Call meeting to order
6:31 2. Any changes to the agenda
6:35 3. Members of the public
A. Scheduled - 10 minutes
B. Unscheduled - 5 minutes on agenda topics only
6:45 4, Review / Approve Draft Minutes
A. Regular Selectboard meeting minutes from May 15, 2023
B. Emergency Selectboard meeting minutes from May 30, 2023
C. FYI - Final Minutes for BMH meetings on 4/13, 4/3, 3/13 ,5/8 & 5/15
requested for posting on the Website.
D. FYI - The minutes from the following SB meeting are missing
May 3 and May 17 - Drafts need to be sent in and edits made on the
Final minutes. Final emailed as a PDF to the Town Clerk for posting.
E. Town Meeting Minutes are signed and posted
7:00 5. New Business
A. Open Bids for Paving & Pothole Repairs RFP 2023.
Part 1 - FEMA site on Putney Mountain Road
Part 2 - Recycling Bin Area
Part 3 - Pothole repairs on Grassy Brook Road
Open/Read Bids/Discussion
Motion to award bid
Seconded by
Final discussion - Question is called for a vote to award bid
B. Introduction of new Policy
Post storm/power line work debris clean up
C. Review RFP for FEMA Mitigation
D. Job description for temporary filing position
Archive documents xx years old
Organization of documents discussion
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E. Japanese Knotweed in Brookline
8:00 6) Old Business
A. Appointments
1-Animal Control Officer
2-Energy Committee - recording clerk/members
3-SEVCA Representative
4-DVFiber Representative
B. Liability Hold Harmless Agreements to be signed.
1-E & M Logging and Land Clearing
2-Green Valley Carpet Cleaning
3-Winot Work
4-AS Clark & Sons
5-Bloom Enterprises LLC
8:15 7) Reports and Updated
A. Road Supervisor- E. Mark Bills
1- JCB delivery inspection report - Monday June 5
expected between 10 and 1.
2- To do list
Storm Sage clean up - FEMA Mitigation - Property Maintenance
BRIC Hazard Mitigation work with WRC
B. Highway Grants & Contracts - S. Noga
1-BRIC Grant Funded for Hazard Mitigation: meeting with WRC TBD
Who / When / Where?
2-Cota & Cota Pricing agreement - review & select Option
$296. Capped Price Option - oil $3.39 gal & Propane $3.94 gal
$329. Capped Budget Option - rounded over 10 months
$445. Flex Option No price protection fee
$299. Flex Budget Option
3-Contract for Foundation work at BMH
Is the contract put together?
Amend contract to add vapor barrier? discussion
Change Order due to new insurance increased cost
Question from Vendor to amend bid
C. Building Commissioner Report - B. Mello
1-BMH building Assessment May 24th - report
2-BMH Survey - has been sent electronically and posted on website
3- SLP water system inspection - Source Protection Plan
4-Work done by Cota and Cota
4-Energy committee
5-BMH storm window installment plans/inspection?
D. Town Clerk Report - G. Tanza
E. Selectboard Chair Report - D. Maggio
1-July 22 Town party Expense plan
Porta Potty $175. 10x10 pop up tent $100 estimated
2
Signage / PR - $100, Food/BBQ supplies/soft drinks/water ~$450-$500?
Funds for expenses to come from Community Activity Fund
Save the Date in Tax bill envelope requested
2-Riverside Cemetery Commissioners raised the price of a 40 Inch x 10 foot
burial plot from $200 to $550. Up to 4 cremation urns are allowed in 1 plot.
Commissioners request permission to insert in the tax bill a notice regarding
increase in price for cemetery deeds. Discussion about activating Austine
Cemetery for Cremation Urn burials only in the future. Next meeting June 23.
3-Historic Round School House Committee- Agenda planned but date of meeting
is not set - Planning for 200th year of the RSH - Cleaning building-preparing and
planting memorial garden, open house dates.
4- Emails sent out to remind committees of Open Meeting Law guidelines
5-Follow up re: resident complaint of neighbor throwing trash down hillside into
her yard.
6- BMH Plant sale a success - request to apply dedicated kitchen funds
($300 remaining) and some plant sale money to purchase a new refrigerator
and to dispose of antique units currently in the kitchen.
F. Any other reports or discussions from the selectboard
9:05 8. Communications
A - Email
1-Windham Regional Commission - Consultants for Hazard Mitigation
Plan requests meeting.
2- FEMA Zoom meeting - Thursday June 8, 2023 @ 10am
3-Peter Meyer concerns about knotweed
4- Stan Noga emailed on June 1 that he is resigning effective immediately as
deputy health officer.
B-Regular Mail
1-Letter to NBFD re: donation towards truck
9:10 9. Pay Orders
A. Payroll Warrant
B. Accounts Payable
9:15 10. Set Agenda for June 21, 2023
A. Mowing attachment
B. Update on application for municipal equipment loan if any
C. TBD
9:20 11. Adjourn the meeting
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